In 2025, office coffee is no longer optional. With 87% of workers in the UK reporting that office perks like coffee are essential to staff productivity and retention, it's never been more important to ensure your staff have access to a quick brew while at work.

If you’re considering investing in a commercial coffee machine for your office, read our guide below where we compare different options so that you can make the best choice for your business. 

Best Ways To Invest In A Commercial Coffee Machine

To bring the rich taste of barista-quality coffee into your office, you can:

• Rent A Coffee Machine
  Short-term agreements on a month-to-month basis, lower monthly costs.

• Lease A Coffee Machine
  Longer-term agreements for a fixed period of time, lower monthly costs.

• Purchase A Coffee Machine
  Full ownership of the machine, higher upfront costs.

Coffee Machine Rental - Pros And Cons

Coffee machine rental involves a short-term rental agreement (a few days/weeks or a couple of months) where you pay monthly costs to keep the machine in your possession.

Pros

• Instead of paying a large upfront cost, you will pay lower monthly rental fees, allowing you to consider more expensive machine options without the financial strain.

• Installation, maintenance, and servicing usually come as part of your rental contract

• More flexibility in rental terms, such as shorter notice periods, perfect if you’re only renting for an event.

• In the UK, office coffee machine payments are 100% tax-deductible, helping you save up on costs further and allocate those extra funds where you need to.

Cons

• You will only be able to use the machine for a predetermined period of time. You will need to return it in good condition once your agreement is finished.

 Leasing A Coffee Machine - Pros And Cons

Leasing and renting are similar, but still have a few key differences. Unlike renting, leasing involves a longer-term commitment over a fixed period of time, which means less flexibility but more certainty. You still pay a monthly fee over the duration, making it an attractive choice to those who don’t want to cover the full costs of a machine upfront.

Pros

• Lower monthly fees instead of upfront costs, making higher-quality, expensive machines more accessible.

• Installation, maintenance, and servicing usually come as part of your rental contract

• 100% tax-deductible payments.

Cons

• Less flexibility, will need to carefully consider the terms before signing a contract.

• You will only be able to use the machine for a predetermined period of time. You will need to return it in good condition once your agreement is finished.

Buying A Coffee Machine - Pros And Cons

By purchasing a coffee machine for sale upfront, you won’t need to deal with contracts or monthly budget allocations - plus, you won’t need to return your equipment. 

Pros

• Purchasing upfront means you own the equipment.

• 100% tax-deductible payment.

Cons

• You will be responsible for the maintenance and repairs, or you can discuss with your coffee machine provider for additional servicing at an added cost.

• High upfront cost, especially for larger-sized coffee vending machines.

Benefits Of Investing In A Commercial Coffee Machine

It’s no secret that coffee machines have become an essential part of office culture. For many employees, coffee is the best way to get out of the morning slump, as well as an opportunity to chat with coworkers and have a mid-day pick-me-up brew.

No matter if you’re going for a hot drink vending machine or a tabletop coffee machine, you will improve your workplace culture by:

• Providing convenient access to a brew, just one touch of a button away

• Boosting workers’ productivity and energy levels, helping them perform to the best of their abilities, whether that’s completing a difficult task or engaging in intense brainstorming sessions

• Creating an office space where employees can enjoy a moment of relaxation and catch up with their co-workers, improving team relations and fostering a positive, friendly environment

• Showing your employees that you care for their well-being, improving staff satisfaction and retention in the long run

Coffee Machine Rentals, Leases, & Purchases Made Easy With Exquisite Refreshments

You can foster a positive culture in your office by choosing sustainable coffee machines like the ones provided by Exquisite Refreshments. Whether you’re choosing to rent, lease, or purchase our machines, the quality is guaranteed in every single cup.

Get in touch with us today, and we’ll discuss options & prices for your commercial coffee machine.